New Member Registration

Details about Registration

Chapter’s that do not register new members prior to 30 days following initiation will be assessed a late fee – see chart below. The late fees will take effect January 1, 2018.  The late fee structure is based on the total amount of dues owed.

All new members must be registered within 30 days of initiation.  This can be done before the ceremony so the membership certificates and pins can be given to the new members during initiation, or immediately following.

New Members Registration Process

Please provide two weeks prior to initiation for certificates and pins to be processed. All new members must be registered and paid in full within 30 days of initiation. If not, late fees will be assessed. See fee structure below.


Add list of new initiate names

Complete the New Initiation Certificate Form (an Excel spreadsheet) to add names, Greek affiliation, an email address, the new member’s classification (Junior or Senior), the day (e.g. 1st, 3rd, 11th), the month of initiation.


Submit Initiation Form

Fill out and submit the Initiation Form (it will ask you to attach the completed Excel spreadsheet from step 1)



Once you submit your Initiation Report with the uploaded Initiate Certificate Report (the Excel spreadsheet), the chapter advisor will then receive an invoice for the new member dues ($50/new undergraduate member & $10/honorary member, if applicable).


Print and mail Payment

Print a copy of the invoice from HQ and mail it with your one check to: Order of Omega HQ, 300 E. Border, Arlington, TX 76010.  If you need a copy of the invoice to process the check for dues, please email us at   Certificates and pins will not be sent to the Chapter until all dues have been paid in full. 


Late Fee Structure

  • 30 days past due – 5% of dues
  • 60 days past due – 10% of dues
  • 90+ days past due – 15% of dues

The late fees are assessed to encourage chapters to plan ahead and not wait till the end of the semester to initiate new members or collect dues. We have seen an increase in chapters waiting till the end of the spring semester to hold initiation and then not registering the new members until the following fall. This causes many issues for the officers and advisors, and can cause quite a setback when chapter operations resume in the fall! 

We also suggest that all membership dues are collected in the weeks prior to the ceremony or the night of. If new members don’t have their dues turned in by the deadline or night of initiation, they cannot be initiated with that group.